Human Resource is the backbone of any organization. It is imperative to note that Human Resource Management is paramount to the success of any organization; admitting best industry talent, nurturing best employer-employee relationship, performance appraisal, chalking out employee benefit programs, strategic monetary appraisal, leave and time management, amicably settling disputes between management and workforce etc. are just a few key roles that HR’s today have to perform. Imagine the turmoil that this world would have faced had there been no mechanical device to tackle these issues. Thus, HRMS came to our rescue – to cater to the challenging and dynamic needs of ever increasing workforce in a robust environment.
Human Resource Management System (HRMS) is a software that is adopted by big organizations in order to simplify, maintain accuracy, meticulously plan and organize their employee database management. Imagine the plight of the HR department of SBI – the biggest nationalized bank of India, at the time of disbursal of salary of crores of employees posted at lakhs of branches pan India, had there been manual process at this level! Scratching heads, falling hair, loads of errors, disgruntled employees due to incessant delays in salary, turbulence at all levels would be a few repercussions.
Can you imagine that the data which is now available at the click of a mouse would have been a herculean task to retrieve without the intervention of HRMS; average salary per industry, average salary per company, average salary per post, employee retention ratio, employee sex ratio, labour turnover ratio – would have been next to impossible, vague and misleading.
From management point of view, HRMS offers wide data analytics of procuring the best talent at an affordable cost, better productivity due to wide performance management and checks, sound hierarchy and subtle image of being a ‘employee friendly employer’.
From an operational point of view, HRMS, due to its data-oriented nature, enables you to foster a healthy work culture, discipline, transparency, job satisfaction, minimum disputes and performance orientation amongst employees. Automation factor in performance appraisal leads to lesser favoritism resulting in cordial relationship with management.
From an accounting point of view, HRMS has eased the life of HR’s. Imagine the poor guys and the work load they faced-working their hearts out on Excel. Now, with all the data automated, processed and summarized; the salary sheets are auto-populated on basis of attendance, statutory compliances like TDS, EPF, ESI, Professional Tax are auto-deducted and salary is disbursed in real-time.
To summarize, HRMS has now become the need of the hour, the one stop solution to all exigencies and criticalities at the work place through:
- Process simplification
- Lesser delays in processing
- Minimal manual intervention
- Greater accuracy
- Enhanced productivity
- Happy and contented workforce
- Informed decision-making
- Building a collaborative culture at the workplace
- Enhanced employee engagement
Thus, it is high time for organizations to adopt an HRMS to be able to thrive in this highly competitive era and attain higher degrees of sustainability.